Construction Administration Assistant (Residential Builder)

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Construction Administration Assistant (Residential Builder)

Location: Melton, VIC Employment Type: Permanent Part-Time, 3 days per week (hours negotiable)

About Us

We’re an established residential building company delivering quality homes across Melbourne’s west. We run a steady pipeline of projects and operate with a practical, organised team with a core focus on customer service.

The Role

We’re looking for a Construction Administration Assistant to support the office and construction team. You will work closely with our Directors and internal team to assist with contract documentation, procurement, variations, progress claims, and project records from tender through to completion.

Key Responsibilities

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Assist with preparation and administration of subcontractor and supplier agreements

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Liaise with councils, water authorities, consultants and suppliers for required documents

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Issue tender packages and support evaluation of subcontractor submissions

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Support procurement processes and subcontractor engagement documentation

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Assist with preparation and tracking of variations, including documentation and approvals

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Assist with extensions of time (EOT) documentation and supporting records

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Assist with progress claim preparation, supporting documents, and cost tracking

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Maintain accurate project commercial records, registers, and compliance documentation

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Liaise with subcontractors, suppliers, consultants, and internal stakeholders

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Assist with document control and ensuring correct versions are stored and issued

What We’re Looking For

Essential:

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Strong attention to detail and ability to manage contractual documentation accurately

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Confident computer skills (Microsoft Word, Excel, Outlook)

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Ability to communicate clearly with subcontractors, suppliers, and internal stakeholders

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Strong time management and ability to work across multiple projects

Preferred (but not essential):

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Experience in residential construction administration, estimating support, or CA support

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Exposure to variations, progress claims, subcontract agreements, and procurement

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Relevant qualification (Cert IV Building & Construction, Construction Management, or similar)

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Experience with construction management systems and/or Xero/MYOB

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What You’ll Get

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A clear pathway to develop into a Contract Administrator role

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Direct exposure to residential project delivery and contract processes

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A stable, long-term role with an established builder

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A supportive team environment with training and structure

How to Apply

Email your resume and a short cover letter to acc•••••@fenhursthomes.com.au Shortlisted candidates will be contacted for a confidential discussion.