Office and Facilities Administrator

Kia is one of the world’s fastest-growing automotive brands, recognised for its bold design, advanced technology, and commitment to innovation. In Australia, Kia continues to build a strong market presence driven by an exciting product portfolio, including EVs and hybrid vehicles, and a focus on delivering exceptional customer and employee experiences.

At Kia, our people are at the heart of our success. We offer a collaborative, inclusive, and forward-thinking work environment where you can make a meaningful impact every day.

About the Role

We are seeking an organised and proactive Facilities & Office Administrator to support the smooth operation of our Head Office. This varied role will see you coordinating facilities, security, work health & safety, HR administration, and general office support, playing a key part in creating a safe, efficient, and positive workplace.

Key Responsibilities

Facilities Coordination

• Liaise with service providers across security, mechanical, electrical, and building maintenance

• Coordinate daily maintenance requests and resolve facilities and equipment issues

• Track repairs through to completion and follow up with stakeholders and contractors

• Record, report, and review faults, incidents, and issues for continuous improvement

• Maintain procedures, documentation, and registers

 

 

Security Coordination & Support

• Manage access cards via the KAU security system

• Maintain and manage CCTV footage and alarm systems

 

Work Health & Safety Coordination & Support

• Support compliance with Occupational Health & Safety legislation

• Monitor and manage licence and accreditation renewals (First Aid Officers, Emergency Wardens, WHS Reps)

• Coordinate WHS Committee meetings and follow up action items

• Act as WHS representative for Head Office

• Manage WHS communications, supplies, and equipment (e.g. First Aid, Defibrillators)

 

HR Administration

• Provide HR lifecycle administrative support

• Coordinate Learning & Development activities

• Maintain HR systems including LMS, performance, and succession modules

 

Office Administration & Support

• Manage day-to-day office supplies including stationery and kitchen/coffee stock

• Provide Head Office reception cover

• Support travel coordination

• Assist with HR and IT invoice processing

• Other ad hoc administrative duties as required

About You

Qualifications & Experience:

• Current driver licence

• Previous experience in office management and facilities coordination

• HR lifecycle administration experience

 

Core Competencies:

• Proactive team player with a strong “can do” attitude and attention to detail

• Excellent organisational and time management skills, with the ability to prioritise and multitask

• Strong interpersonal skills with the ability to liaise effectively with staff, managers, suppliers, and visitors

• Microsoft Office / Microsoft 365 proficiency

• Basic project management skills

• Previous experience with contracts and invoice processing

What’s in It for You

• The opportunity to work with a well‑respected and progressive automotive brand

• A varied, hands-on role where no two days are the same

• A supportive and collaborative Head Office environment

• Exposure across facilities, WHS, HR, and office operations, building a broad skillset

• The chance to make a genuine impact on workplace safety, culture, and efficiency

If you’re an organised and adaptable professional looking for a diverse role within a dynamic organisation, we’d love to hear from you.

Apply now via SEEK.