Workshop Administration Assistant

About the role

BH Mining and Civil is seeking a Workshop Administration Assistant to join our team in Gladstone, QLD. This is a full-time position based on-site, offering a fantastic opportunity to become a key part of our operations. The Workshop Administration Assistant will provide essential administrative support to our workshop operations, ensuring smooth day-to-day activities and efficient management of workshop resources. This role is central to maintaining our operational excellence and supporting our skilled trades team.

What you'll be doing

1. Managing workshop scheduling, including booking of equipment, facilities and personnel time

2. Maintaining accurate records of workshop activities, maintenance logs, and equipment inventory

3. Coordinating delivery of materials and supplies required for workshop operations

4. Preparing and processing workshop-related documentation, including work orders and invoices

5. Liaising between workshop staff, management and other departments to ensure effective communication

6. Monitoring workshop compliance with health and safety procedures and documentation

7. Assisting with general administrative tasks including filing, data entry and correspondence

8. Supporting workshop team leaders with planning and organisation of projects and tasks

9. Managing workshop calendars and scheduling maintenance downtime

What we're looking for

1. Proven experience as an administrative assistant or in a similar administrative support role

2. Minimum 1-2 years of administrative assistant experience required

3. Strong organisational and time management skills with the ability to prioritise multiple tasks

4. Proficiency with Microsoft Office applications (Word, Excel, Outlook) and general computer literacy

5. Intermediate Microsoft Excel skills including formulas and functions required

6. Excellent written and verbal communication skills

7. Attention to detail and accuracy in record-keeping and data entry

8. Ability to work effectively both independently and as part of a team

9. Understanding of health and safety principles in a workshop environment

10. Customer service orientation and professional demeanour

11. Flexibility and willingness to support workshop operations as needed

12. Experience in manufacturing, mining or civil industries is desirable.

Apply now

If you meet the above criteria and are interested in joining BH Mining and Civil, we encourage you to submit your application including your CV and a cover letter to app•••••••••@bhminingcivil.com.au to express your interest in this exciting opportunity.