Workshop Administrator

We are seeking a motivated and detail-oriented Workshop Administrator to join our Dandenong workshop on a full-time, 6-month fixed term contract. This is a fantastic opportunity for an experienced administrator who thrives in a fast-paced, operational environment.

The Role

Reporting to the Regional Workshop Manager, you will play a key role in supporting workshop operations through accurate data management, invoicing and general administration. Your ability to stay organised, meet deadlines and communicate effectively will be essential to your success.

Responsibilities include:

• Data entry and maintenance of workshop systems
• Raising, processing and closing purchase orders
• Managing work orders and invoicing
• Providing comprehensive administrative support across the workshop
• Document preparation, scanning, filing and record management
• Liaising with workshop staff, suppliers and internal departments
• Supporting stocktakes, rosters and schedules
• Assisting with general office coordination and housekeeping

About you

• An administration background and demonstrated experience in a similar role.
• Proficient with use of Microsoft Excel (desirable).
• Superior attention to detail.
• A strong customer service focus with exceptional verbal and written communication skills.
• Ability to meet deadlines and work autonomously
• Excellent organisational and time management skills

Working Hours:

• Preferred hours: 6am to 2:30pm
• Flexible start available up to 7:30am (latest)

Why Join Ventura

• Stable, long-term employment with a respected operator
• Employee discount on Samsung products
• Medicare Corporate Discounts!
• Access to expert physiotherapy guidance
• Supportive workshop culture
• Career progression across multiple depots
• Work that genuinely contributes to the community

About Us

Ventura has been moving people since 1924 and is the largest privately-owned Bus Company in Australia. We have been providing dependable, friendly and sustainable bus services for 100 years!  Today Ventura has more than 1600 employees, 930 buses and coaches, and carries more than 36 million customers across Melbourne each year.  We are a robust employer who have stood the test of time, with a positive workplace culture that embraces diversity and employee feedback.

How to Apply

If you’re an organised administrator looking for your next challenge, we’d love to hear from you. Apply now via SEEK. For more information relating to this role, please contact Marianne on (03) •••• •367.